Upon receipt of the variance request, the State Mining Council shall notify the company and mine's contact persons in writing by certified mail of the following:
(a) Receipt of the variance request;
(b) The variance request will be placed on the agenda of the next regularly scheduled State Mining Council meeting;
(c) Date of next regularly scheduled State Mining Council meeting;
(d) Time of next regularly scheduled State Mining Council meeting; and
(e) Location of next regularly scheduled State Mining Council meeting.
053-3 Wyo. Code R. § 3-5