Section 9.18 - Contract Execution, Forfeiture of Bid Guaranty, and Bond Requirements(a) Contract execution. (1) Except as provided in paragraphs (2) and (3) of this subsection, within 15 days after the bidder receives written notification of the award of a contract, the bidder must execute and furnish to the department the contract with: (A) a performance bond and a payment bond, if required and as required by Government Code, Chapter 2253, with powers of attorneys attached, each in the full amount of the contract price except as provided by subsection (c) of this section, executed by a surety company or surety companies authorized to execute surety bonds under and in accordance with state law. Department interpretations made in accordance with § 9.16(b)(2) of this subchapter (relating to Tabulation of Bids) will be used to determine the contract amount for providing a performance bond and payment bond, if required, and as required by the Government Code, Chapter 2253;(B) a certificate of insurance showing coverages in accordance with contract requirements;(C) when required, written evidence of current good standing from the Comptroller of Public Accounts; and(D) a list of all quoting subcontractors and suppliers.(2) A bidder awarded a routine maintenance contract or a materials contract will be required to provide the certificate of insurance prior to the date the contractor begins work as specified in the department's order to begin work.(3) The bidder selected for the award of a contract containing a DBE or SBE goal, who is not a DBE or SBE, must submit all the information required by the department in accordance with § 9.227 of this chapter (relating to Information from Bidders) within the period described by § 9.17(i) of this subchapter for a contract containing a DBE goal, or § 9.319 of this chapter (relating to Contractor's Commitment Agreement) and § 9.320 of this subchapter (relating to Contractor's Good Faith Efforts) within the period specified in the contract for a contract containing a SBE goal. The bidder must comply with paragraph (1) of this subsection within 15 days after written notification of acceptance by the department of the bidder's documentation to achieve the DBE or SBE goal.(b) Bid guaranty. The department will retain the bid guaranty of the bidder awarded a contract until after the contract has been executed and bonded. If the bidder selected for the award of a contract with a DBE goal fails to submit the DBE information required by § 9.227 of this chapter (related to Information from Bidders) within the period described by § 9.17(i) of this subchapter or if the bidder awarded a contract does not comply with subsection (a) of this section, the bid guaranty will become the property of the state, not as a penalty but as liquidated damages. A bidder who forfeits a bid guaranty will not be considered in future bids for the same work unless there has been a substantial change in the design of the project subsequent to the forfeiture of the bid guaranty.(c) Performance or payment bonds for maintenance contracts. For maintenance contracts the department may require that a performance or payment bond: (1) be in an amount equal to the greatest annual amount to be paid under the contract and remain in effect for one year from the date work is resumed after any default by the contractor; or(2) be in an amount equal to the amount to be paid the contractor during the term of the bond and be for a term of two years, renewable annually in two-year increments.(d) Performance or payment bonds for materials contracts. A performance or payment bond is not required for a materials contract.43 Tex. Admin. Code § 9.18
The provisions of this §9.18 adopted to be effective November 23, 1994, 19 TexReg 8867; amended to be effective May 25, 1995, 20 TexReg 3574; amended to be effective January 13, 1997, 22 TexReg 63; amended to be effective December 12, 1999, 24 TexReg 10901; amended to be effective January 4, 2001, 25 TexReg 13007; amended to be effective July 18, 2002, 27 TexReg 6345; amended to be effective January 8, 2004, 29 TexReg 229; amended to be effective December 8, 2005, 30 TexReg 8181; amended to be effective December 11, 2008, 33 TexReg 10054; Amended by Texas Register, Volume 41, Number 53, December 30, 2016, TexReg 10663, eff. 1/4/2017; Amended by Texas Register, Volume 48, Number 15, April 14, 2023, TexReg 1968, eff. 4/20/2023