Or. Admin. Code § 291-006-0011

Current through Register Vol. 63, No. 11, November 1, 2024

Section 291-006-0011 - Definitions

(1) Active Complaint: An active grievance, discrimination complaint, or appeal of either, that is awaiting a response or is within the available timelines for appeal or return for correction.

(2) Adult in Custody (AIC): A person incarcerated or detained in a correctional facility who is accused of, convicted of or sentenced for a violation of criminal law or for the violation of the terms and conditions of pretrial release, probation, parole, post-prison supervision or a diversion program.

(3) Adult in Custody Complaint Review Committee (AICCRC): A multi-disciplinary team chaired by the Statewide Grievance and Discrimination Complaint Coordinator designated by the Inspector General and made up of AIC grievance coordinators, discrimination complaint coordinators, and department subject matter experts.

(4) Communication: A process by which information is exchanged between individuals, usually through verbal or written message.

(5) Communication Form: An official Department of Corrections form commonly referred to as a "kyte" or "kite." The form is designed for AIC use in communicating with DOC employees, volunteers, or contractors and allows employees, volunteers, or contractors to respond in writing, when appropriate, to the AIC.

(6) Contractor: Any person under contractual arrangement to provide services to the department; any person employed by private or public sector agencies who is serving under any department-sanctioned assignment to provide services or support to department programs.

(7) Court Name: The AIC name as established and used by the Department of Corrections for use on the AIC's case file, identification card, medical file, etc., based on the name provided in the first judgment in the custody cycle sentencing an AIC to the Department of Corrections custody.

(8) Department of Corrections (DOC) Employee: Any person employed full-time, part-time, or under temporary appointment by the Department of Corrections.

(9) Disability: With respect to an individual, a physical or mental impairment that substantially limits one or more of the major life activities of such individual, a record of such impairment, or being regarded as having such an impairment. This definition is to be construed consistently with ORS 659A.104.

(10) Discrimination Complaint: A written complaint submitted by an AIC pursuant to the Department's Rules on the Discrimination Complaint Review System (OAR 291-006).

(11) Discrimination Complaint Coordinator: An employee who is assigned by the functional unit manager to review and investigate incidents of perceived discrimination. In a DOC facility, the discrimination complaint coordinator may also be the grievance coordinator.

(12) Functional Unit Manager: A DOC Employee who reports either to the Director, an Assistant Director, or an administrator, and who has responsibility for the delivery of program services or the coordination of program operations. In a correctional facility, the functional unit manager is the superintendent.

(13) Grievance: A written complaint submitted by an AIC pursuant to these rules (OAR 291-109).

(14) Institution AIC ADA Coordinator: DOC employee(s) at each institution or facility assigned to coordinate efforts to comply with and carry out responsibilities under the Americans with Disabilities Act with regards to AICs, and to respond to AIC ADA grievances.

(15) Oregon Corrections Enterprises: A semi-independent state agency that is a non-Department of Corrections agency or division, which is under the authority of the Director of the Department of Corrections.

(16) Oregon Corrections Enterprises (OCE) Employee: Any person employed full-time, part-time, or under temporary appointment by the Oregon Corrections Enterprises.

(17) Statewide Grievance and Discrimination Complaint Coordinator: An employee designated by the Inspector General to chair the AICCRC and provide statewide program oversight, coordination and direction to DOC facility grievance/discrimination complaint coordinators and DOC staff, managers and administrators relating to the AIC grievance and discrimination complaint programs.

(18) Vendor: A person or company contracted to provide services directly for sale to AICs through the department, for example: companies providing telephone services.

(19) Volunteer: A person who, with prior approval from the department, donate time, knowledge, skill, or effort to enhance the mission, activities, and programs of the department.

Or. Admin. Code § 291-006-0011

DOC 2-2011, f. 2-23-11, cert. ef. 3-1-11; DOC 15-2019, amend filed 10/18/2019, effective 10/18/2019

Statutory/Other Authority: 423.020, 423.030, 423.075 & ORS 179.040

Statutes/Other Implemented: ORS 179.040, 423.020, 423.030 & 423.075