Okla. Admin. Code § 753:11-9-4

Current through Vol. 42, No. 1, September 16, 2024

Section 753:11-9-4 - Selection committee

(a)Members. Whenever a solicitation is issued requiring Best Value Methodology as described at Subchapter 6 of this Chapter to determine the successful bidder, the CFMO or designee will assemble the ADC to serve as a Selection Committee. Individuals may not serve as members of the selection committee if they are deemed to have a conflict of interest with firms submitting qualifications for consideration. Conflicts of interest are generally identified as an ownership interest or a close family member with an ownership interest in a submitting firm. The CEO, CFO, or COO may provide further clarification or determinations related to conflicts of interest.

(b)Selection Monitor. The CFMO will designate one member of the Selection Committee to serve as a Selection Monitor. The Selection Monitor is a non-voting member and presides over the Selection Committee. Duties of the Selection Monitor may include:

(1) schedule and preside over Committee meetings;

(2) provide instructions to Committee members on the Best Value methodology for evaluation and rating of bid submittals;

(3) tabulation of the evaluation scores;

(4) review the Committee's rating results for dominant information and/or inconsistencies;

(5) discuss evaluations with Committee members to seek clarifications, if necessary;

(6) prioritize the final rating scores;

(7) assist the Committee in determining the highest ranked firms for further consideration in interviews;

(8) assist the Committee in determining the apparent Best Value firm; and

(9) assisting with the Clarification Period activities.

(c)Construction management interviews. The Selection Committee shall select a competitive number of the best qualified construction management firms for interviews. When possible, a minimum of three (3) firms constitute a competitive number.

Okla. Admin. Code § 753:11-9-4

Adopted by Oklahoma Register, Volume 36, Issue 24, September 3, 2019, eff. 9/18/2019

Amended by Oklahoma Register, Volume 40, Issue 23, August 15, 2023, eff. 9/1/2023