Current through Register Vol. 46, No. 41, October 9, 2024
Section 214.11 - Recordkeeping requirements(a) Each Town and Village Justice Court shall maintain: (1) case files containing all papers filed, orders issued, any minutes or notes made by the court of proceedings or testimony, and a copy of any original documents or papers forwarded to another court or agency;(2) an index of cases with a unique number assigned to each case when filed; and(3) a cashbook which shall chronologically itemize all receipts and disbursements.(b) In each civil case the following case history shall also be maintained:(1) the names and addresses of all parties;(2) the name of the justice presiding;(3) the name and location of the court;(4) the dates pleadings were served;(5) the names and addresses of attorneys;(6) the date of first appearance, all adjournments and by whom requested;(7) whether a jury was demanded and by whom;(8) the names and addresses of all witnesses sworn;(9) all fees collected by, and other funds deposited with, the court;(10) the disposition of the case, including the amount of a money judgment and any costs; and(11) whether any transcripts of judgment were issued.(c) A model recordkeeping system which complies with the requirements of this Part will be prepared and distributed by the Office of Court Administration.N.Y. Comp. Codes R. & Regs. Tit. 22 § 214.11