N.J. Admin. Code § 5:27-8.1

Current through Register Vol. 56, No. 21, November 4, 2024

Section 5:27-8.1 - Resident records

(a) This section shall not apply to cooperative sober living residences.

(b) It shall be the duty of each licensee to maintain an orderly file with respect to each resident containing at least the following information:

1. Full name of resident;

2. Date of birth;

3. Last previous address;

4. Name and address of the persons and/or agencies, if any, responsible for referring the resident to the rooming or boarding house and maintaining contact with him;

5. Name, address and telephone number of personal physician, if any;

6.Name, address and telephone number of next of kin or other person interested in the resident's well-being;

7. Date of commencement of occupancy;

8.Last date of occupancy and copy of death certificate if occupancy was terminated by the resident's death;

9. Any complaints made by or about the resident, the date of such complaint and action taken by the licensee.

(c) Each resident's file shall contain at least the following documents:

1. Certification issued by a licensed physician, or by a licensed nurse practitioner or licensed clinical nurse specialist legally authorized to issue such certification, as to general state of health and any illnesses or disabilities and medication required.

2. Copy of a lease or other occupancy agreement, signed by both the licensee and the resident, clearly stating the services to be provided by the licensee and the charge to the resident for such services, said agreement to be witnessed, in the case of a resident at least 62 years of age or having any mental or physical disability, by a representative of the county welfare board or of any other social service agency having responsibility for such resident;

3. Acknowledgement by the resident that he or she has received a copy of the rules and regulations of the rooming or boarding house and agrees to abide by them;

4. A record of all property of the resident entrusted to the licensee, including, in the case of any resident receiving financial services, a ledger as required pursuant to N.J.A.C. 5:27-11;

5. Any other written agreement between the licensee and the resident.

(d) No resident's file shall be made available without the resident's consent to any person other than the licensee, the resident, or a duly authorized representative of the Bureau, the county welfare board or other public agency having reasonable cause to have access to the file, all of whom shall have access to the file at any reasonable time.

(e) In a rooming house, a licensee need only maintain the items listed in (a)1 and 7 above for residents under 62 years of age and items listed in (a)1, 2, 5, 6, and 7, and (b)3 above for residents 62 years of age or over.

(f) An owner or operator of a boarding house owned and operated under a Class D or E license shall be permitted to develop and follow a method that will permit that the resident may remain anonymous when it is necessary to do so for rehabilitative purposes.

N.J. Admin. Code § 5:27-8.1

Amended by 50 N.J.R. 310(a), effective 1/16/2018