N.J. Admin. Code § 5:18-9.2

Current through Register Vol. 56, No. 19, October 7, 2024

Section 5:18-9.2 - Quality control manual and records

(a) The owner or operator of a facility required to be registered pursuant to N.J.A.C. 5:18-9.1shall prepare, maintain, and follow a quality control manual, which shall, at a minimum, include the following:

1. A cover sheet indicating the full name of the owner and operator and the street address of the facility;

2. An organization chart detailing the lines of communication and authority and identifying the individual, who shall be a senior company official, who is responsible for implementation of the quality control manual;

3. A complete site plan for each registered facility and a process flow diagram that illustrates piping, valves, equipment, and emergency shutdowns of the facility;

4. A description of a training program for LPG handling and safety approved by the Division of Codes and Standards. The training program shall meet the following requirements:

i. There shall be ongoing training for all individuals involved in the operation and maintenance of LPG equipment; and

ii. All training shall be consistent with national standards for LPG safety training and with this chapter;

5. Standard operating procedures (SOP) and checklists for each facility in order to ensure, at a minimum, safe operation. Any such SOP or checklist shall include, where applicable, but not be limited to, the following:

i. Filling, refilling and/or venting containers;

ii. Delivery of LPG to any location. A checklist shall be provided to each driver and, when requested, to the Division inspector, to ensure that proper procedures, as required by this chapter, are followed;

iii. Evacuation of cylinders;

iv. Emergency procedures;

v. Accident reporting and documentation;

vi. Installation guidelines and standards for every type of container;

vii. Repair or reconditioning of vessels; and

viii. Testing, repair and maintenance of pressure relief valves and other control or flow devices;

6. Documentation of compliance with the NJDEP Risk Management Program, if applicable, including details specific to the following:

i. Plant safety information, including hazard review scenarios with both normal and emergency shutdown procedures;

ii. System operating procedures;

iii. Employee training;

iv. Maintenance procedures and programs;

v. Compliance audits;

vi. Plant fire safety analysis; and

vii. Incident investigations;

7. Documentation assuring that only acceptable materials are used for new, existing or replacement systems and that all required materials are properly identified when received; and

8. Nonconformance reports documenting all conditions not conforming to this chapter and ensuring that any problems identified through procedures, controls, inspections, specifications or testing are effectively corrected and documented.

(b) The owner or operator of a facility shall maintain a file system for equipment inspection records, which shall list, by number and such abbreviated description as may be necessary for identification, each ASME pressure vessel covered by these rules, the date of the last inspection of the vessel, and the approximate date for the next inspection.

(c) The owner or operator of a facility shall maintain the following records for the times specified:

1. Manufacturer's data reports of new and used pressure vessels: life of the vessel;

2. All documentation of repairs: life of the vessel;

3. Reports of training: term of employment;

4. Reports of nonconformance: five years; and

5. All results of nondestructive examination tests and other tests and all repair or alteration documentation: life of the vessel.

(d) The Division shall have free access to the records of the facility maintained under (a), (b), and (c) above.

N.J. Admin. Code § 5:18-9.2

Amended by 52 N.J.R. 679(a), effective 4/6/2020