N.J. Admin. Code § 13:69D-1.45

Current through Register Vol. 56, No. 19, October 7, 2024

Section 13:69D-1.45 - Signatures

(a) This section shall apply to any signature required by the rules of the Division or by a casino licensee's internal controls. Signatures shall:

1. Comply with either of the following requirements:

i. Be, at a minimum, the signer's first initial, last name, and credential number, written by the signer, sufficiently written so as to permit the Division to readily identify the signer and be immediately adjacent to or above the clearly printed or preprinted title or position of the signer; or

ii. Be the employee's identification number or other computer identification code issued to the employee by the casino licensee, if the document to be signed is authorized to be generated by computer; and

2. Signify that the signer has personally prepared forms, records, and documents, and/or authorized, observed, and/or participated in a transaction to a sufficient extent to attest to the accuracy of the information recorded thereon, in conformity with the Division's rules or the casino licensee's internal controls.

(b) Signature records shall be prepared for each person required to sign records and documents and shall include specimens of signatures including credential number, titles of signers, and the date the signature was obtained. Such signature records shall be maintained alphabetically by last name either on a company-wide or departmental basis and shall be made available to the Division either electronically or by hard copy. The signature records shall be adjusted on a timely basis to reflect changes of personnel.

(c) Signature records shall either be:

1. Securely stored in the accounting department and filed alphabetically by last name on a signature control card; or

2. Stored in electronic form, which shall be maintained by the IT Department in a secure format so that such signature records can be promptly retrieved in the event of a computer failure.

N.J. Admin. Code § 13:69D-1.45

Amended by 47 N.J.R. 1954(a), effective 8/3/2015