N.J. Admin. Code § 13:36-1.8

Current through Register Vol. 56, No. 21, November 4, 2024

Section 13:36-1.8 - Recordkeeping

(a) The registered mortuary shall maintain full, accurate records of all funerals which it conducts or in which it participates in any manner, except as provided in 13:36-4.13.

(b) Funeral records shall be kept, electronically or otherwise, on an annualized basis for seven years and each funeral shall be designated by a number assigned consecutively at the time funeral arrangements are made. The information on such records shall be recorded after the completion of each funeral. The oldest six years of information shall be maintained in such a manner so as to be retrievable and readable within two weeks. The most recent one year of information shall be immediately retrievable and readable.

(c) Funeral records shall include the following, if applicable:

1. The Statement of Funeral Goods and Services Selected;

2. The name and location of the cemetery in which burial was made or the name and location of the crematorium where appropriate, and the charges made by the cemetery or crematorium;

3. The name and address of any church, synagogue, mosque, and/or clergy or celebrant who participated in the funeral service and who received any offering or honorarium, and the amount thereof, if paid by the funeral home;

4. The name and license number of the practitioner or intern who provided embalming services;

5. The name and license number of the practitioner or intern who provided religious and/or ritual preparation services, and the location where such services were provided. If religious and/or ritual preparation services were provided by other than a licensee or intern, the name and address of the unlicensed person or, where the unlicensed person is performing the services for a religious or commercial entity, the name and address of the entity that provided the religious and/or ritual preparation services;

6. The name and license number of the practitioner or intern who provided removal services. If removal services were provided by other than a licensee or intern, the name and address of the unlicensed person or, where the unlicensed person is performing the removal services for a religious or commercial entity, the name and address of the entity that provided the removal services;

7. Date of disposition;

8. The final bill;

9. A copy of the completed New Jersey Death Certificate, if the death occurred in the State, or if the death occurred outside of the State, a copy of the burial or transit papers or other final disposition documents;

10. A copy of any correction made to the New Jersey Death Certificate by the funeral director; and

11. A copy of the disinterment permit.

(d) The record retention requirements of this section shall not cease because a mortuary permanently closes or files for bankruptcy. When a mortuary permanently closes or files for bankruptcy, the manager or owner of the mortuary shall comply with the notification requirements of NJ.A.C. 13:36-5.14.

N.J. Admin. Code § 13:36-1.8

Amended by 51 N.J.R. 880(b), effective 6/3/2019