N.J. Admin. Code § 10:41-1.3
The words and terms in this chapter have the following meanings, unless the context clearly indicates otherwise.
"Assistant Commissioner" means the Assistant Commissioner of the Division of Developmental Disabilities.
"Authorization" means a valid, written authorization on a form that conforms to the Federal regulations, 45 C.F.R. Parts 160 and 164, for the release of protected health information. The authorization may only be signed by the individual, if a competent adult, or the legal guardian of a minor or incapacitated adult.
"Client records" means the organized compilation of documents, including copies of electronic documents, that relate to the provision of services to an individual.
"Community Services Office" means a location housing components of Division community services operations. An individual's Community Services Office contact is determined by the county in which he or she resides. Community Services Office contact information can be found at http://www.state.nj.us/humanservices/ddd/staff/cso/index.html.
"Department" means the Department of Human Services.
"Discharge" means the individual is no longer receiving functional services from the Division.
"Division" means the Division of Developmental Disabilities and its staff.
"Division circulars" means sequentially numbered series of documents issued by the Assistant Commissioner, Division of Developmental Disabilities, to promulgate operational policies, standards and key procedures of the Division. The circulars convey policies that have broad applicability to major components of the Division and may have applicability to provider agencies under contract with the Division or licensed by the Department. The Assistant Commissioner may, however, limit the scope of a circular to a single component.
"Division records" means the organized compilation of documents, including electronic documents that relate to the operation of a Division component.
"Individual" means a person who is receiving or has applied for services from the Division. For the purpose of this chapter, this term also applies to those persons who are not eligible for services from the Division but reside in facilities licensed by the Department.
"MIS identification number" means the six-digit serial number assigned to all individuals served by the Division. This number is unique to each individual and does not provide any individually identifying information.
"Next of kin" means the spouse, mother and/or father, guardian, persons connected by birth or marriage, or other persons so indicated on official records.
"Office of the Regional Assistant Director" means a component of the Division that provides administrative oversight for the provision of services to individuals served by the Division. Counties of service and locations of such offices are as follows:
Sussex, Warren, Morris, Bergen, Passaic, Hudson, Essex, Somerset and Union Counties:
Office of the Regional Assistant Director
c/o Greenbrook Regional Center
275 Greenbrook Road
Green Brook, NJ 08812
Mercer, Middlesex, Ocean, Hunterdon, Monmouth, Camden, Atlantic, Salem, Cape May, Gloucester, Cumberland and Burlington Counties:
Office of the Regional Assistant Director
PO Box 726
Trenton, NJ 08625
"Protected health information (PHI)" means any information, including demographic information, whether oral or recorded in any form or medium, that is created or received by the Division and relates to the past, present or future physical or mental health or condition of an individual served by the Division, and identifies the individual, or the information can be used to identify the individual. PHI also means individually identifiable health information that is of individuals served, as well as any other individual, including family and/or legal guardian created or received by the Division that is transmitted or maintained by the Division.
"Provider" means a person, agency or business that is under contract with the Division or licensed by the Department.
"Provider records" means the organized compilation of documents, including electronic documents that relate to the operation of a provider under contract with the Division or licensed by the Department.
"Secure environment" means data encryption, which is a process involving data coding to achieve data confidentiality, data integrity, end point authentication, and other security objections.
"Service component" means any developmental center, local office, or central office unit.
"Transfer" means movement of an individual or record from one Division component or provider to another.
"Under contract" means a provider under a written agreement with the Division or a provider approved by the Division to provide disability services to individuals who are eligible to receive services from the Division.
N.J. Admin. Code § 10:41-1.3