D.C. Mun. Regs. tit. 7, r. 7-2504
Current through Register Vol. 71, No. 41, October 11, 2024
Rule 7-2504 - SERVICE OF PAPERS, METHODS PROOF2504.1All written communications by parties pertaining to a particular case before the Board shall be filed with the Police and Firefighters' Retirement and Relief Board through the D.C. Department of Human Resources at the agency's address specified at https://dchr.dc.gov.
2504.2 Unless otherwise provided by statute or regulation, any written communication may be filed with the Board in-person, by mail, by email, by commercial carrier, or by any other additional means authorized by order of the Board.
(a) In-person filing of a written communication with the Board is perfected by delivering the written communication during regular business hours to a D.C. Department of Human Resources employee in the Customer Service Center at the agency's address as specified at https://dchr.dc.gov, who is authorized to accept service for the Board;(b) Mail or commercial courier filing of a written communication with the Board is perfected when the written communication is received by a D.C. Department of Human Resources at the agency's address specified at http://dchr.dc.gov ;(c) Filing by email: (1) The filing of a written communication by email is perfected when the written communication is received by the Board's designated email account in accordance with this subsection;(2) Emails received during normal business hours shall be deemed received on the date and at the time actually received. Otherwise, emails shall be deemed received at 9 a.m. on the following business day;(3) All emails must identify the party making the transmission, list the mailing address, telephone number, email address of such party, and reference the docket number to which the written communication relates; and(4) The Board may require a party to file a written original of any document submitted by email. The subsequent submission of an original shall not affect the effective filing date.2504.3 All written communications filed with the Board pertaining to a particular case shall be sent to the attention of the Chair.
2504.4 Any written communications with the Board concerning a particular case shall reference the assigned docket number. Copies of any written communications filed with the Board shall be furnished to all other parties or their representatives of record, and the filing shall demonstrate compliance with this requirement.
2504.5 Except as provided in § 2504.6, all written communications from the Board shall be by email.
(a) When the addressee is a District government employee, service shall be made by email to the employee's officially assigned government email address.(b) When the addressee is a non-District government employee, service shall be made by emailing the individual or their representative at the email address supplied to the Board. A non-District government employee shall notify the Board of any change in their email address in writing.2504.6 When the addressee is a non-District government employee who does not have an email account or whose service by the supplied email address is unsuccessful, service shall be made by first-class mail.
2504.7 The Board may serve any written communication by first-class mail at the request of any party.
2504.8 The Board may substitute any commercial carrier for first-class mail and may, in its discretion, supplement any email communications with printed copies by first-class mail or commercial carrier.
D.C. Mun. Regs. tit. 7, r. 7-2504
Amended by Final Rulemaking published at 69 DCR 9515 (7/29/2022)