Section 714 - Transportation by Automobile(a) When a claimant uses a privately owned vehicle on state businesses he or she will be allowed to claim and to be reimbursed at the mileage rate set by the Department of Personnel Administration for non-represented employees. The mileage rate is set forth in California Code of Regulations, Title 2, Division 1, Chapter 3, Subchapter 1, Article 2, section 599.631, and all subsequent Department of Personnel Administration Personnel Management Liaison Memorandums.(b) When a claimant uses a privately owned vehicle to travel to or from a common carrier terminal, and the vehicle is not parked at the terminal during the period of absence, the claimant may claim double the number of miles between the terminal and the claimants' headquarters or residence, whichever is less, while the employee occupies the vehicle. If the employee begins travel more than one (1) hour before he or she normally leaves home, or on a regularly scheduled day off, mileage may be computed from his or her residence.(c) Ferry, bridge, or toll road charges shall be allowed.(d) Charges shall be allowed for necessary parking while on state business for: (1) Day parking when on trips away from the headquarters office and residence.(2) Overnight public parking when on trips away from the headquarters city and city of residence. Claim should not be made if expense-free overnight parking is available.(3) Day parking adjacent to claimant's headquarters, provided that claimant had other reimbursable private car expenses for the same day.(e) Expenses for gasoline or routine repairs shall not be allowed.(f) The rates of reimbursement for mileage set out in this section include the cost of maintaining liability insurance at the minimum amount prescribed by law and collision insurance sufficient to cover the reasonable value of the vehicle, less a standard deductible. When a privately owned vehicle operated by an officer, agent or employee is damaged by collision or receives other accidental damage, reasonable reimbursement for repair shall be allowed under the following conditions:(1) The damage occurred while the vehicle was being used on official state business with the permission or authorization of his employing agency;(2) The vehicle was damaged through no fault of the officer, agent, or employee;(3) The amount claimed is an actual loss to the officer, agent, or employee, which is not recoverable either directly from or through the insurance coverage of any of the parties involved in the accident;(4) The amount of the loss claimed does not result from a decision of an officer, agent or employee not to maintain collision coverage;(5) The claim is processed in accordance with the procedures prescribed by the Department of General Services.(g) Allowance of transportation expenses by privately owned automobile incurred in travel outside the State is limited by these rules and the requirement of the authorization specified in Section 706(d).(h) The reimbursement rates provided by this regulation apply to private vehicles use on state business occurring on or after January 1, 2008.Cal. Code Regs. Tit. 2, § 714
1. Amendment of subsections (b) and (c) filed 2-28-80; designated effective 4-1-80 (Register 80, No. 9). For prior history, see Register 79, No. 29.
2. Amendment of subsections (a)-(c) filed 9-30-82; effective upon filing pursuant to Government Code Section 11346.2(d) (Register 82, No. 40).
3. Editorial reprinting of text deleted in error in Register 84, Nos. 8 and 12 (Register 84, No. 15).
4. Amendment of section and NOTE filed 10-12-2006; operative 10-12-2006 pursuant to Government Code section 11343.4. Submitted to OAL for printing only pursuant to the exemption from OAL review for regulations that establish or fix rates (Government Code section 11340.9) (Register 2006, No. 41).
5. Amendment of subsections (a) and (h) filed 2-28-2007; operative 1-1-2007. Submitted to OAL for printing only pursuant to the exemption from OAL review for regulations that establish or fix rates (Government Code section 11340.9) (Register 2007, No. 9).
6. Amendment of subsections (a) and (h) filed 2-25-2008; operative 1-1-2008. Submitted to OAL for printing only pursuant to the exemption from OAL review for regulations that establish or fix rates (Government Code section 11340.9) (Register 2008, No. 9).
7. Amendment of subsection (a) and NOTE filed 12-30-2008; operative 12-30-2008. Submitted to OAL for printing only pursuant to the exemption from OAL review for regulations that establish or fix rates (Government Code section 11340.9) (Register 2009, No. 1). Note: Authority cited: Section 13920, Government Code. Reference: Sections 11030 and 11340.9, Government Code.
1. Amendment of subsections (b) and (c) filed 2-28-80; designated effective 4-1-80 (Register 80, No. 9). For prior history, see Register 79, No. 29.
2. Amendment of subsections (a)-(c) filed 9-30-82; effective upon filing pursuant to Government Code Section 11346.2(d) (Register 82, No. 40).
3. Editorial reprinting of text deleted in error in Register 84, Nos. 8 and 12 (Register 84, No. 15).
4. Amendment of section and Note filed 10-12-2006; operative 10-12-2006 pursuant to Government Code section 11343.4. Submitted to OAL for printing only pursuant to the exemption from OAL review for regulations that establish or fix rates (Government Code section 11340.9) (Register 2006, No. 41).
5. Amendment of subsections (a) and (h) filed 2-28-2007; operative 1-1-2007. Submitted to OAL for printing only pursuant to the exemption from OAL review for regulations that establish or fix rates (Government Code section 11340.9) (Register 2007, No. 9).
6. Amendment of subsections (a) and (h) filed 2-25-2008; operative 1-1-2008. Submitted to OAL for printing only pursuant to the exemption from OAL review for regulations that establish or fix rates (Government Code section 11340.9) (Register 2008, No. 9).
7. Amendment of subsection (a) and Note filed 12-30-2008; operative 12-30-2008. Submitted to OAL for printing only pursuant to the exemption from OAL review for regulations that establish or fix rates (Government Code section 11340.9) (Register 2009, No. 1).