Section 704 - Expense Account Form(a) No travel expense account shall be paid unless rendered upon a Travel Expense Claim, Standard Form 262 or upon some other form approved by the Controller. All expense accounts shall be properly itemized, accompanied by the necessary vouchers and approved by the duly authorized officer. It is the responsibility of the officer approving the claim to ascertain the necessity and reasonableness of incurring expenses for which reimbursement is claimed.(b) Expense accounts shall be rendered at least once a month and not more often than twice a month except that if the amount claimable for any month does not exceed $10, the filing may be deferred until the total amount claimable exceeds $10 or until June 30, whichever occurs first. At the end of a fiscal year, travel expenses claimed for July 1 and beyond must be on a separate travel expense claim from those claimed for June 30 or earlier. In no event shall expense accounts totaling less than $1 be rendered or paid.(c) Each officer and employee when making a claim for travel expenses must show the inclusive dates of each trip for which allowances are claimed and the times of departure and return. Time of departure and return, as used herein, means the time employee starts from or returns to his office or, when leaving on a trip or returning from a trip without going to the office, his home.(d) Each officer and employee must state the purpose or objective of each trip for which reimbursement is claimed, and for each meal for which reimbursement is claimed under Rules 707 and 708.(e) Each state officer and employee must show his headquarters address and his primary dwelling address on the Travel Expense Claim. Employees claiming subsistence expenses pursuant to Section 706(a)(2)(B) will show their headquarters address as the address of their primary dwelling.(f) Each claim for the payment of travel expenses shall contain a certification as follows: I hereby certify that the above is a true statement of the travel expenses incurred by me in accordance with Board of Control rules in the service of the State of California, and that all items shown were for the official business of the State of California.
Cal. Code Regs. Tit. 2, § 704
1. Amendment of subsection (d) filed 8-12-76 as an emergency; designated effective 9-1-76 (Register 76, No. 33). For prior history, see Register 71, No. 4.
2. Certificate of Compliance filed 10-15-76 (Register 76, No. 42).
3. Amendment of subsection (e) filed 12-29-78 as an emergency; designated effective 1-1-79. Certificate of Compliance included (Register 78, No. 52).
4. Editorial reprinting of text deleted in error in Register 84, Nos. 8 and 12 (Register 84, No. 15). Note: Authority cited: Section 13920, Government Code. Reference: Section 19463, Government Code.
1. Amendment of subsection (d) filed 8-12-76 as an emergency; designated effective 9-1-76 (Register 76, No. 33). For prior history, see Register 71, No. 4.
2. Certificate of Compliance filed 10-15-76 (Register 76, No. 42).
3. Amendment of subsection (e) filed 12-29-78 as an emergency; designated effective 1-1-79. Certificate of Compliance included (Register 78, No. 52).
4. Editorial reprinting of text deleted in error in Register 84, Nos. 8 and 12 (Register 84, No. 15).