Opinion
No. 87-1814
Submitted November 14, 1988 —
Decided December 28, 1988.
Municipal corporations — Charter municipality — Council meetings must be open to the public, when.
IN MANDAMUS.
Relators are Flora Craft and Mark R. Switalski, both of whom are registered voters and residents of Portsmouth, Ohio, a charter municipality. Relators seek an order directing respondents, the Portsmouth City Council (including, among others, council members Mayor Ralph L. Bussey, Valerie Gerlach, and Jeffery Walburn) and Portsmouth City Solicitor, Richard T. Schisler, to conduct all city council meetings in public as required by Section 4 of the Charter of the City of Portsmouth. Originally, relators also asked that respondents be ordered to announce, in advance, meetings that are to be held at locations other than the Portsmouth Municipal Building. However, they have abandoned this claim for relief.
The events at issue revolve primarily around Craft and her regular attendance at Portsmouth City Council meetings. The record substantiates that on several occasions, Craft has been asked to leave the meetings before they ended. One such occasion was October 13, 1987. Another was February 29, 1988, when all or substantially all of the members left the council chambers to assemble in the city solicitor's office. Beyond this, it appears that members of the public are routinely excluded from, and/or are not invited to attend, some parts of council meetings.
The Portsmouth City Council generally holds two types of public meetings: legislative and conference. At the legislative meetings, the council formally acts on legislation. The conference meetings are considered "work sessions" in which the members discuss pending legislation. The council holds four meetings per month, alternating conference meetings with legislative meetings.
The council also holds executive meetings that are closed to the public. Although the city's charter makes no mention of these meetings, executive sessions have been used to discuss matters relating to labor negotiations, personnel changes, and selections of council officers, as well as to annually review the city's goals and priorities with the city manager. One such private executive meeting was held after a regular legislative meeting on October 13, 1987 to consider the effect of expansion plans proposed by Shawnee State University on Portsmouth's street scheme. Another was held on February 29, 1988 to discuss negotiations with the city's fire and police departments. Neither the time of an executive meeting nor the purpose for which it was called has ever been posted prior to the meeting.
Craft attended the legislative meeting on October 13, 1987. After its adjournment, she noticed that about twenty people were staying to speak with the council members, including some representatives of Shawnee State University. Craft stayed too. However, when Mayor Bussey saw Craft in the council chambers after the meeting, he asked Ruth Jacqueline Coriell, then the city's clerk (Coriell was later discharged from this position on November 4, 1987), to tell Craft to leave. Coriell refused to do so and told Craft that the mayor wanted to see her. Coriell heard Craft ask Bussey why she had to leave when so many others were still in the council chambers. Coriell also heard Bussey respond by telling Craft that the meeting was "private."
The October 13 meeting with the Shawnee State University representatives was purportedly closed upon their request. Craft, however, testified that one of the representatives told her that she could stay as far as he was concerned. In any event, Bussey's testimony supports the allegation that the council routinely honors requests to meet in private.
Craft also attended the legislative meeting held on February 29, 1988. Bussey asked her to leave council chambers after the regular meeting on this occasion, too. When Craft refused, the council members went into the solicitor's office to discuss labor negotiations in private.
Steven E. Hillman and Mark W. Price, for relators.
Richard T. Schisler, city solicitor, for respondents.
In this case, we are again asked whether a city council must hold its meetings in public when required to do so by charter. For the reasons that follow, we hold that it must, and that relators are entitled to a peremptory writ of mandamus.
Section 4 of the Charter of the City of Portsmouth provides:
"At seven o'clock P.M. on the first Monday in January following a regular municipal election the Council shall meet at the usual place for holding Council meetings and the newly elected members shall assume the duties of office. Thereafter the Council shall meet at such times as may be prescribed by ordinance or resolution, but not less frequently than twice each month. Special meetings may be held upon vote of the Council taken in any regular or special meeting, also, shall be called by the Clerk upon the written request of the Mayor, the City Manager or three members of the Council. Any such vote or request shall state the subject to be considered at the special meeting and no other subject shall be there considered. All meetings of the Council and of committees thereof shall be open to the public, and the rules of the Council shall provide that citizens of the City shall have a reasonable opportunity to be heard at any such meeting in regard to any matter considered thereat." (Emphasis added.)
Relators argue that by requiring all council and committee meetings to be public, this charter provision prohibits any meeting, regardless of its purpose, from being private. Relators rely principally on State, ex rel. Plain Dealer Publishing Co., v. Barnes (1988), 38 Ohio St.3d 165, 527 N.E.2d 807. Their reliance is well-placed.
In Barnes, this court considered a Cleveland City Charter provision very similar to the one at bar. That charter also required all city council and committee meetings to be public and did so without exception. Finding, in essence, that the charter meant what it said, we concluded that when a majority of those on the Cleveland City Council or on one of its committees assembled at a set time to discuss public business, the meeting must be public. Id. at 167-168, 527 N.E.2d 810-811. Further, private executive sessions, where not authorized by the charter, were not excepted from this rule. Id. at 168, 527 N.E.2d at 810-811, fn. 2. Accordingly, because the newspaper in Barnes had been denied access to such meetings and it had no adequate alternative remedy, a writ of mandamus compelling the city to open its meetings to the public was allowed.
Respondents contend, however, that Barnes is distinguishable from the matter at hand because Section 4 of the Portsmouth Charter gives the city council the power to regulate its meetings by rule or ordinance. From this, respondents argue that R.C. 121.22 applies because it is referred to in Portsmouth City Council Rule of Government 18(c). Under R.C. 121.22 (G), members of a public body may hold executive sessions to discuss, inter alia, matters relating to personnel, official appointment, purchasing property, litigation, and labor negotiations. According to respondents, all their executive sessions have been restricted to these topics.
Portsmouth City Council Rule of Government 18(c) provides, in part:
"The City Clerk of [ sic, or] her designate shall advise the news media or interested citizens (upon request) of all meetings of the City Council and other municipal bodies, and notice of such meetings shall be posted on the bulletin board in the lobby of the second floor of the Municipal Building * * * in compliance with the requirements of the Sunshine Law of the State of Ohio [R.C. 121.22]."
Contrary to respondents' argument, Rule 18(c) does not render R.C. 121.22 applicable to the extent that private executive city council sessions are authorized. Rather, while the rule does refer to Ohio's Sunshine Law, it does so only in the limited sense of requiring that notice of all council meetings be posted in accordance with R.C. 121.22(F). Indeed, to read the rule as broadly as respondents urge would create a conflict between it and the mandate in Section 4 of the city's charter that all council meetings be open to the public. As relators point out, the charter, being the superior authority, would invalidate the rule under this construction. State, ex rel. Elchlinger, v. Ramser (1961), 113 Ohio App. 289, 17 O.O. 2d 275, 172 N.E.2d 731 (administrative rules in conflict with provisions of city charter are invalid). See, also, Reed v. Youngstown (1962), 173 Ohio St. 265, 19 O.O. 2d 119, 181 N.E.2d 700, paragraph two of the syllabus, and State, ex rel. Bloomingdale, v. Fairborn (1983), 2 Ohio St.3d 142, 2 OBR 689, 443 N.E.2d 181 (ordinances and resolutions in conflict with provisions of city charter are invalid).
In addition to arguing the applicability of R.C. 121.22, respondents assert that this case is distinguishable from Barnes because, here, only the access rights of two citizens are at stake. In contrast, the action in Barnes was brought by a major newspaper. This "distinction" has no merit. In a related situation involving access to court proceedings, we said that "the rights of newspapers and other media rise no higher than those of the general public." State, ex rel. The Repository, v. Unger (1986), 28 Ohio St.3d 418, 420, 28 OBR 472, 474, 504 N.E.2d 37, 39. It follows that relators are just as entitled to attend these city council meetings as were the members of the press in Barnes.
In their second proposition of law, relators alternatively assert that respondents have a constitutional duty to permit access to meetings of the Portsmouth City Council. In Barnes, this court did not reach a similar question because we found that the Cleveland Charter plainly established that the newspaper was entitled to relief. Inasmuch as Barnes is dispositive of this action as far as relators' rights under the Portsmouth Charter are concerned, we need not address relators' constitutional claim here either.
Accordingly, respondents are ordered to open all of each council meeting they hold to the public, pursuant to the public rights established under Section 4 of the Charter of the City of Portsmouth. The writ prayed for is allowed.
Writ allowed.
MOYER, C.J., SWEENEY, LOCHER, HOLMES, DOUGLAS, WRIGHT and H. BROWN, JJ., concur.